Potential changes to the Hot Springs Village Property Owners’ Association protective covenants and the architectural control committee charter could be on August’s board of directors agenda.
Both topics were discussed in new business by directors at the July board meeting last Wednesday. Both were presented by governance committee chair Director Buddy Dixon.
Dixon  read a letter from ACC chair John Froning that expressed concerns about the potential changes.
The governance committee recommends changes to ACC’s jurisdiction, purpose, organization and appointments, and its duties and responsibilities.
Two directors who have served on the ACC, Dixon and Bill Roe, expressed concerns about the proposal, along with Mike Medica and Nancy Luehring.
Governance committee chair Cindi Erickson said the committee was asked to review governing documents and recommend steps to ensure they lend themselves to a “thorough, objective review.”
She said staff noted gaps in permitting procedures and governing documents related to POA projects on common property.
One project cited was the ACC’s permit denial for the budgeted Lake Cortez fishing pier.
In current business, the board approved a $179,312.17 IT server replacement program contract.
It includes a Dell four-node VX rail server system. The system will include redundancy so that if one or more servers should fail, remaining servers will retain all data.
Low bidder was Zones, a major online computer vendor based in Auburn, Washington. One other bid was received, but that bidder was not identified.
Near the start of the meeting property owner Tom Blakeman asked for the board to table the IT project for a more extensive review, but chairman Tom Weiss told him at that time public comments could only be made at the designated time at the end of the board meeting.
Blakeman did present his concerns during public comments.
He questioned the leasing’s stated purpose, to “even out cash flows.” His prepared statement said, “That sounds like creative accounting. A $1 buyout, please!?”
“This looks very similar to last year’s golf-cart lease,” he said. “It makes the current books look good, but we own nothing at the end. This is not how POA should be running the business.”
Among other concerns, Blakeman asked why the system could not be purchased directly from Dell.
Also in current business, the board approved a $179,400 bid from Australian Court Works for  installing a patented underground irrigation system for Coronado Tennis Center courts 7-10. The vendor and its previous work receive accolades from recreation department director Stacy Hoover. The Brandon, Mississippi, vendor previously installed the system for courts 1-6.
The irrigation system will save water, labor and help preserve the court’s surface.
A the conclusion of board discussion, directors said the meeting had been productive. “We had an interesting and informative meeting today,”Bob Cunningham said. Nancy Luehring said she agreed with Cunningham, saying she appreciated the vigorous debate, calling it “very useful.”
In public comments, Sam Padfield, an avid tennis player in his 90s, thanked the board for approving the Coronado Tennis Center court irrigation system.
A woman said the rosy financial picture presented by the POA isn’t supported by facts, adding that Comprehensive Master Plan implementation will prove a further drain on POA finances.
She also asked if anyone lost their job as a result of the “gate fiasco.” The POA announced earlier this month it was voiding the gate contract.
The next speaker, Melinda Nobel, said she had called and emailed the POA to seek information on the CMP and other topics.
“You’re welcome to make an appointment with me,” Nalley said.
Nobel said she had tried to contact her.
Nalley said she was welcome to contact her directly at 922-5536.
Another Villager also expressed various concerns (see related article).
In the consent agenda, the board appointed George Parker to the ACC, and Julia Milano to the ad hoc community history committee. The Village celebrates its 50th anniversary in 2020.